How to Create Your Own Digital Artist Invoice for Clients or Buyers?


Creating a digital artist invoice for your clients or buyers is essential for documenting your services and ensuring timely payment. Here are steps you can follow to create your own:

1. Use a Software or Template:

Software: You can use programs like Microsoft Word, Excel, or Google Sheets to create an invoice.

Templates: Many templates are available online (through software or websites like Canva) specifically designed for creating invoices.


2. Include Essential Information:

Your Information: Your name or business name, contact information, address, email, and phone number.

Client's Information: Your client's name, contact details, and their billing address.

Invoice Number and Date: Assign a unique invoice number and the date of issue for record-keeping.

Description of Services: Detail the services or artworks provided. Include specifics like the title of the artwork, quantity, rate, and any additional charges (e.g., revisions, rush fees).

Cost Breakdown: List the individual cost of each service or artwork, and calculate the total amount due.

Payment Terms: Clearly state your payment terms, including the payment due date, accepted payment methods, and any late fees for overdue payments.

Tax Information: Include any applicable taxes, such as sales tax or VAT.

Payment Instructions: Provide instructions on how the client should make the payment, such as bank transfer details or a link to an online payment platform.


3. Design and Branding:

Ensure the invoice reflects your branding, such as using your logo, consistent colors, and fonts to maintain a professional look.

Keep the layout clean and easy to read.


4. Review and Save:

Double-check all information for accuracy before sending it to the client.

Save a copy of the invoice for your records.


5. Sending the Invoice:

Send the invoice promptly after completing the work or as agreed upon with the client.

Send it in a format that's convenient for both you and the client, whether that's a PDF attachment, a link to an online invoice, or through a specialized invoicing platform.


6. Follow Up:

Follow up politely if the payment due date has passed without receiving payment. Sometimes a gentle reminder is necessary to ensure prompt payment.



Example Invoice Structure:


[Your Logo]

[Your Name/Business Name]

[Your Address]

[Your Contact Information]

[Invoice Date: XX/XX/XXXX]

[Invoice Number: #XXXX]


Bill To:

[Client's Name]

[Client's Address]

[Client's Contact Information]


Description of Services:

- Artwork Title 1: Quantity X, Rate $XX, Total $XXX

- Artwork Title 2: Quantity X, Rate $XX, Total $XXX

- [Any Additional Charges]: $XX

- Subtotal: $XXX

- [Tax (if applicable)]: $XX

- Total Amount Due: $XXX


Payment Terms:

- Payment Due By: [Due Date]

- Accepted Payment Methods: [Payment Methods]

- Late Fee: [if applicable]


Payment Instructions:

[Provide detailed instructions for payment, including any account details or payment links]


Thank you for your business!



Customizing your invoice to suit your style and business needs will help streamline your invoicing process and maintain a professional image with your clients.

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SO, WHAT'S NEXT?

Hi, I'm Pao aka IJWBAA. I'm a digital artist, painter, and a book author from the Philippines. If you enjoyed reading this you might like to read also:

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